Recurring tasks
Recurring tasks that come back on their own
Weekly planning on Monday, rent on the first, month-end close on the last Friday: in Todowa you set once how often a task comes back. When you check it off, the next one is already there – with its subtasks, projects and time.
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What are recurring tasks?
Recurring tasks are to-dos that come up on a regular schedule: go through the mail every day, plan the week every Monday, send invoices every month, do the tax return every year. They’re rarely hard, but easy to forget – precisely because they’re so routine.
On a plain to-do list you write them down again every time you check them off. A to-do app with recurring tasks does that for you: you set the rule once, and the next task appears by itself with the right due date.
- Daily: clear the inbox, water the plants, wrap up the day
- Weekly: weekly planning, prepare the team meeting, take out the bins
- Monthly: pay the rent, month-end close, newsletter
- Yearly: tax documents, review insurance, birthdays
Set the repeat: daily, weekly, monthly, yearly
Repeating lives in every task’s date picker under “Repeat”. Choose daily, weekly, monthly or yearly and set the interval with “every n” – say every 2 weeks or every 3 months.
With “Weekly” you tap the weekdays the task is due on, for example Monday and Thursday. A ↻ next to the due date shows that the task repeats; in the list the tooltip names the rule, e.g. “Weekly on Mon, Thu”.
Fixed schedule or after completion
Some tasks follow the calendar, others follow the last time you did them. So for every repeat you choose what the next due date depends on:
- Fixed schedule: the next due date follows the calendar, no matter when you check it off – “every Monday”, “on the first of every month”.
- After completion: the next due date counts from the day you complete the task – “three days after watering”, “six weeks after the last haircut”.
- Fallen behind? On a fixed schedule you get one due date in the future, not a pile of missed tasks.
Monthly on the first, the last or the last Friday
With “Monthly” on a fixed schedule you choose the day of the month: on the day of the due date, on the first day of the month, on the last day of the month or on a weekday – the first, second, third, fourth or last Monday through Sunday. That way the month-end close always lands on the last Friday and the team breakfast on the first Saturday.
If a task repeats on the 31st, it falls on the last day in shorter months and goes back to the 31st afterwards. When you set the rule, the due date moves to the first matching day and keeps its time.
Every occurrence is a task of its own
When you check off a recurring task, it isn’t simply moved. It stays behind as completed, and the next task in the series is created – with title, description, projects and their sections, assignees, priority, tags, time and duration.
Subtasks come along and are open again in the new occurrence; their due dates move by the same amount. Comments and tracked time stay with the occurrence they belong to. So later on you can see exactly what was discussed at the March month-end close.
Below the due date you see how often the series has been completed – “Completed 3 times”. One click expands the latest occurrences with their dates. If you open an old occurrence, a button takes you to the current task. For notes and wikis there’s “Copy series link”: that link always leads to the task that’s currently open.
Skip, reschedule, end
If an occurrence doesn’t happen, mark it “Won’t do”: it shows up in the history as skipped, and the next task in the series is created. If you’d rather it didn’t appear in the history at all, delete it and choose “Only this occurrence” – the next task still comes.
You reschedule a single occurrence like any other task; whatever you set by hand stays put. To end the series, delete the open task and choose “Delete this task and end the series” – earlier occurrences are kept. And if you checked it off by mistake, “Undo” removes the new task as well.
Recurring tasks with Asana, Notion, Todoist, Monday.com and Google Tasks
Todowa syncs tasks with Asana, Notion, Todoist, Monday.com and Google Tasks. A recurring task from Todowa shows up there as a regular task: once an occurrence is done, it’s checked off in the tool and the next one arrives as a new task. If you check off the occurrence in Asana, Notion or Todoist, Todowa creates the next one just as it does in the app.
Todowa doesn’t take over the repeat rules of those tools. Whatever repeats in Todoist, Asana or Notion appears in Todowa as individual tasks with their respective due dates, not as a series. If you want to run the series in Todowa, set the repeat there and only there.
Why we’re building Todowa
Your tasks belong to you – not to your tools.
Tasks are spread across many tools, and none of them sees the whole picture. We’re building Todowa as an AI-first to-do system that fits into the ones you already use: tasks show up in your Notion database, in Asana, in Todoist and in Google Calendar, and AI matches up what belongs together.
Our goal for TodowaFrequently asked questions
How do I create a recurring task?
Open the task, click the due date and under “Repeat” choose daily, weekly, monthly or yearly. “Every n” sets the interval; for weeks you can also pick weekdays, for months the day of the month.
Can a task repeat on the last Friday of the month?
Yes. With “Monthly” on a fixed schedule, choose “on a weekday”, then “last” and “Friday”. The first, second, third or fourth weekday works the same way, as do the first and last day of the month.
What happens to subtasks and comments?
Subtasks come along to the next occurrence and are open again there. Comments and tracked time stay with the occurrence they were added to.
Does Todowa remind me of recurring tasks?
Yes, with a notification on your phone, computer and Android watch, once you’ve turned it on for the device under Settings → Notifications. Every occurrence is a task with its own due date, so Todowa reminds you of each one – with the lead times you’ve chosen for your account. There are no email reminders. On its due date the task also shows up in “My tasks” and on “Today” and, with a time, as a time block in the calendar.
Can a series end after a number of times or on a date?
There’s no end date or fixed count. You end the series by deleting the open task and choosing “Delete this task and end the series”; earlier occurrences are kept.
Do recurring tasks cost extra?
No. Recurring tasks are included in every plan, including the free one.
More about Todowa
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