Turn emails into tasks – just forward them

Why your mailbox is not a to-do list

Lots of tasks arrive by email: a question from a client, an invoice to pay, a meeting someone suggests. Left in the mailbox, they slide further down with every new message. Flags and stars help for a while – until there are too many of them.

It’s better to have one place for everything you need to do. Turning an email into a task means it gets a due date, a priority and a project – and your mailbox can be empty again.

What the email turns into

The subject becomes the task title and the text becomes the description. Below it, Todowa notes the sender. Attachments come along: you see images right in the task and download PDFs and other files from there – up to 10 files per mail; a mail including attachments can be up to 40 MB. Logos from signatures are left out.

The task belongs to you and sits in the inbox at the top of “My tasks” until you sort it. It’s a regular task: add subtasks, add people, drag it into the calendar or hand it to an AI coworker. Put it in a project that syncs with Asana, Notion, Todoist, Monday.com or Google Tasks, and it shows up there like any other task.

Instead of your address you can also use a plus variant, such as mara+invoices@in.todowa.com. Those mails land in the same inbox.

The inbox Sync tasks

Secure: approved senders only

Your Todowa address shouldn’t be a way for strangers to put tasks on your list. That’s why not every email becomes a task:

• Your account address is always approved; you confirm further addresses via a link Todowa sends to that address.
• If an unknown sender writes to you, you get a notification email. The mail waits under “Mail to Todowa” for up to 7 days for “Approve” or “Discard”. If you approve it, future mails from that sender become tasks too.
• Mails with a forged sender (DMARC and SPF checks), spam and viruses are discarded.
• At most 50 tasks per day are created by email – so a mail loop can’t flood your inbox.

What doesn’t work yet

Todowa doesn’t read a project, due date or tags from the email; the task always lands in the inbox and you sort it there. The mail server doesn’t accept mails over 40 MB, and if your storage is full the task only lists the attachment names, and an email to a Todowa address doesn’t become a comment on an existing task.

How Todowa works